How To Void A Check In Quickbooks?

Written by: Editorial Team

Published on: October 5, 2021

QuickBooks is the popular accounting software that makes sure users perform their finance and accounting management tasks on any large or small-scale firm. It works well to evaluate and compute the taxes, payrolls, and salaries for any business company. QuickBooks is helpful all over the world due to its good performance along with its easy-to-use interface. Also, It is easy to handle accounting software in comparison to other account programs.

There are many features integrated into QuickBooks that users are still unaware of. Amongst all those features, there is the option to void and delete checks online or from the desktop. If you do not know how to void a check in QuickBooks, here is a guide for you in brief. Before that, let us know the introduction of Void checks in QuickBooks -

What Is Void Check In QuickBooks?

Generally, if you need to cancel the Check or reverse the amount back to the deducted account, you must opt for voiding or canceling the Check. If you void a check, it will offer the transaction records. It is useful when a transaction has already occurred, and you determine some errors with it. Few common reasons you require to void a check in QuickBooks are the errors in details like payee, amount, check number, amount info, date, and some other things. Thus, if you void checks, it will get on your account, but the amount will be zero.

Tips For Voiding A Check

There are situations where you have to opt for voiding or canceling a check. So, there are some reasons it can happen when a check is duplicate, rewritten, or is lost without being corrected effectively. When bank reconciliations are done, it is a good time for reviewing outstanding checks for issues that need correction. Few tips to have a look for ensuring the check voiding properly -

Have A Glance At The Current Period

If your Check exists in the current period, change the amount to zero. And leave everything else aside.

Have A Glance In the Previous Year

If your Check is in the prior year, you need to be very careful as it can produce a mess with your sheet that can result in your tax return. There is a recommendation to make a deposit entry for the void check amount. For instance, you can write Void Check # in the memo along with who it was issued and the original date.

Select The Correct Category

You can utilize the original expense account in the account section as in write-off or prior period. You can also consult your tax reporter or CPA on what account they refer you to clearing your old void checks.

Tools In QuickBooks Desktop

In QuickBooks, when you utilize the void feature by determining the Check and clicking void, edit, and check, it changes the amount to zero. In this case, you can choose ;yes.' QuickBooks will void Check and enter the correct journal entries. If you wish to control these steps, you can follow some steps above ;check in the prior year.'

Tools Available In QuickBooks Online

You always wish to be careful to void a check in QuickBooks Online as the data is sourced from bank feeds and tied to the bank reconciliation. Whenever you open up the transaction and choose MORE to select void, you will get the pop-up message whether the Check is reconciled or not. Suppose if your answer is yes, it will be void by making the amount zero. You will be required to redo and undo bank reconciliations if you are tying a bank reconciliation to make a full correction.

Try To Keep Your Reconciliations Accurate

If you void a check that has been reconciled before, you will have to undo the reconciliation and reconcile the account again. Choose the appropriate translation for your reconciliation this time. Thus void checks will keep popping the bank reconciliation screen until they are reconciled. If you have many void checks, it will make your reconciliation screen cluttered, leading to errors. Thus, either mark your void checks as negotiated in the Register or choose these $0 entries in your following reconciliation.

How To Void A Check In QuickBooks Online?

It is easy to void a check in QuickBooks Online. Not only do your voiding checks keep your loss and profit statement and check to register accurate, but if you utilize an online account of QuickBooks payable features appropriately, voiding checks make sure that A/P records are correct. For canceling a check, a person with the task will have to log into the account and access the software. The user needs to lead to the banking option. Next move to ;Use Register.' User requires to find out the correct account, and once the user is in the account, they have to find out the valid check entry and number. Select it and choose the ;void' option. The software will display a prompt that asks if the user wishes to void the Check in the current period.

The advantage of using the accounting software is that it updates all records correctly whenever a modification is done. If any user chooses to void the check-in of the current period, the journal will reflect the date when the Check was written originally. Once the Check is deleted, the amount is changed to zero.

Steps To Void A Check That Is Already Recorded

Follow below steps one by one if you are in this case -

Step 1 - Locate Check

Locate the Check you wish to void. The best and easy way to do this is to go to the 'Check Register.' Then either click on the banking option present in the left-hand toolbar or click on the bank account under the Accounts list on the right side of the screen from the dashboard.

Step 2 - Click Register Option

Click on the 'Go to register' option available on the next screen. Then, search out the Check you are willing to void using the filters if necessary.

Step 3 - Click Check Line

Now click on the 'check line' in the Register and then choose the edit button.

Step 4 - Go To Click More

Navigate to click more available at the bottom of the next screen and then choose void. Click on the 'yes' button prompting on the dialog box. It will let you know the Check was used to pay a bill. Whenever you click ;yes,' the payment is canceled, or void and the bill is updated to show as payable and open on your A/P reports.

Step 5 - Click 'OK'

Now click on the ;OK button. Then review your check register, where you will see that your Check displays $0 and voided.

Steps To Void A Check Not Entered Previously

Following are step by step guides to void a check not entered previously -

Step 1 - Click the ‘New' Button

Tap on the 'new' button on the dashboard and select Check under the section of Vendors.

Step 2 - Create Check

Now you have to create the Check as you usually do. Then fill up all your information, such as payee name, the date the check was written, along with the check number. Ensure that you have chosen the proper bank account. Also, enter the final amount of $0.00 and a small note in the description box that it is the Check to be voided. Lastly, tap the 'save and close' option.

Step 3 - Review Check Register Once

It is the time to review your ;Check Register' where you have to look at the Check that shows voided and $0.

If you have voided the Check as a customer or vendor needs to set up electronic payment for your firm, the online QuickBooks procedure is recommendable for canceling a check.

Steps To Follow For Voiding A Check-In QuickBooks Desktop

You can void your check-in Quickbooks Desktop that you have created if needed. For canceling a check, you need to open the Check first and see it in the window of ;Write Checks.' Then choose "edit| void check" in the menu bar for voiding a Check in the 'Write Checks' window. Then save the changes and click the save button. You will get a message box on the QuickBooks desktop that asks you how to continue to void a check. The question relies on the type of your Check and its transition. Read carefully and then respond appropriately to the question asked by Quickbooks in this message box for finishing to void the Check. Let us explore steps in brief one by one -

Step 1 - Open Check To Void

For voiding a check in QuickBooks Desktop, you have to open the Check to void first in the window named 'Write Checks.'

Step 2 - Choose 'Edit| Void Check'

Now choose the option 'Edit| Void Check' available in the Menu bar for voiding the Check present in the 'write checks' window.

Step 3 - Save The Changes

Save the changes to the Check, click either the save button in the main tab of the ribbon present at the top of the window ;Write Checks', or you can directly click on the 'Save And Close' button present at the window's bottom.

Step 4 - Carefully Read The Text Showing On Message Box

QuickBooks Desktop may show you the message box that is opened asking you how to continue to void a check. The question it asks relies on the type of Check with its related transactions. Then carefully read out and respond to it accordingly for completing the process to void Check.

How To Void A Payroll Check In QuickBooks Online?

Below are few steps you can follow for voiding a payroll check -

Step 1: Choose ;Employees' if you are computing via QuickBooks Payroll services, and if you are utilizing a third-party payroll service, then click on the icon.

Step 2: Choose the option 'void Paychecks' if you are utilizing QuickBooks Software. Then click the down arrow present next to the ;related payrolls activities' and then 'void paychecks' if you are utilizing a third-party payroll service.

Step 3: Fill up the dates in the 'Show paychecks from and through' field for specifying the period in which Check was issued.

Step 4: Then click on the 'tab' for checking the list of checks issued within the period.

Step 5: choose the paycheck you wish to void and follow the instructions displayed on the screen for completing the procedure.

Step 6: Funds on the Check will change to $0, and void will display on the field after completion.

Step 7: Choose 'Done' when the procedure is completed.

Steps for Voiding Or Deleting A Paper Check in Quickbooks

Following are the steps in the procedure to void a paper check in QuickBooks -

Step 1: Choose the option banking and then go to the 'write checks' option.
Step 2: Choose the account source from where you issued the Check under the section of expense.
Step 3: Enter the number of checks and issue dates in the respective field in your paper check.
Step 4: enter the name of the payee in the field of 'pay to the order of field.'
Step 5: Fill the $0 in the field of amount.
Step 6: choose 'void check' and 'edit.'
Step 7: The message will then display on the screen that asks you to press ;yes' if you wish to void a check by utilizing the current date, and you can choose 'No' if you want to cancel a check by utilizing the date when you have issued the check.
Step 8: If you choose No, your company's journal will not at all update, but the Check will display 'void.'
Step 9: your Check will be voided by choosing the 'Record' option.

Process To Follow To Void A Blank Check In QuickBooks?

Below are few steps that you need to follow if you are stuck in this case -

Step 1: Choose Banking Menu

Select the 'Banking menu' and tap on the 'write checks.'

Step 2: Create A Check

Another thing you need to do is select the bank account for which you require to void a check and create a check.

Step 3: Fill The Information

Fill 'payee' in the given section and the expense section assign an account. Then click on the 'edit' menu and select 'void check.'

Step 4: Click On Save And Close Button

Finally, click on the Save and Close button to complete the program.

Conclusion

The steps we discussed in this article will help you learn how to void or cancel a check-in QuickBooks Online and Desktop according to your requirements, whether payroll or a blank check.

Revisit a section

How To Void A Check In Quickbooks?
What Is Void Check In QuickBooks?
Tips For Voiding A Check
How To Void A Check In QuickBooks Online?
Steps To Void A Check That Is Already Recorded
Steps To Void A Check Not Entered Previously
How To Void A Payroll Check In QuickBooks Online?
Steps for Voiding Or Deleting A Paper Check in Quickbooks
Process To Follow To Void A Blank Check In QuickBooks?
Conclusion

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